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IT IS intranet solutions - Travel Expenses
Travel Expenses
Now one for all: Get your travel expenses into the system easy, then manage and post it.
On the agenda of the bookkeepers the travel expense accounting frequently is part at the beginning of the month besides of the normal tasks. Wouldn’t it be great if they get it already prepared as much as possible?

This is possible now: The data are recorded by the travellers from everywhere in the world directly in the NAV database. The information is immediately available for reimbursement runs. Expense lists and customer invoices also can be processed directly.

The IT IS travelling expenses solution permits that every employee immediately includes its travel expenses either from away or locally at any time or the end of the month.

Corporate policies are already provided with the system such as a mileage allowance. This helps retrieving the right amount for the compensation traveling with it’s own car. The value is calculated automatically after entering of the miles or kilometers driven.


Details of the claim for travel expenses are prepared by the traveler. For the journey these are entered and the employee can pin on the pieces of evidence to the proof of the respective expense at once. Those could be digital photos or scanned copies uploaded onto the portal and connected with the entered journey.

The respective traveler already gets an overview of his travelling expenses and his pieces of evidence when filling in his report. The traveler can transmit the claim for the examination and release if his journeys for the period under review - normally the current month is already over. Otherwise the process remains open and further journeys still can be entered for the current time period. All journeys are then sent collectedly for the check.

These check will be done by authorized employees who will either approve the statement of costs or decline and return for clarification. The inspectors see all claims for travel expenses of all employees in a list and can look at details.

Only according to an approval the costs are passed on. If the travelling expenses are, however, declined, the traveler must carry out changes and send the invoice to the inspector once more. At release a creditor invoice is then prepared in NAV. This can be directly used to compensate the traveler for the expenses he had made for the company.